Expense Management Software
Employee expense management made easy
Handling expenses is the biggest menace for any finance team. Not with HireChamps. From collecting receipts from employees to maintaining compliance and reimbursing employees on time, HireChamps makes the whole process seamless.
Scan Receipts
Go paperless with mobile receipt scanning
Capturing a receipt is as simple as taking a camera shot and HireChamps expense management software takes care of the rest. The AI engine extracts the information from the receipts saving time for your employees.
Spending limits
Set rate limits and avoid overages before submission
HireChamps expense management system helps your organization stay frugal with preconfigured rules. Set rate limits upfront for various bands of employees, so your teams can avoid awkward conversations on the money spent.
Policy configuration
Custom policies for different geographies and employees
Not all employees have the same spend needs. HireChamps expense management lets you configure various policies applicable for various geographies, departments, or bands of employees such as executives, the management, or team leads.
Mileage tracking
Automatic mileage tracking linked to attendance punches
HireChamps travel and expense management software can automatically track mileage based on the attendance punches made by your field staff so they do not have to explicitly log their miles.
Travel desk
Provide a travel desk concierge service to your employees
HireChamps lets your employees book a travel request, have it go through an approval process. Once approved, your travel desk team can make all the travel and stay arrangements and share the tickets with your employees. All remotely!
Payroll integration
Reimburse expenses along with Payroll
HireChamps employee expense management software is tightly integrated with the payroll engine. All your employee expense reimbursements can be made along with salary disbursement. In an unlikely event, should you need, you can even hold to pay the expenses in the next payroll cycle.
Payroll integration
Release cash advances and adjust balances in payroll
Your employees cannot always afford to spend from their pocket for larger expenses. HireChamps expense management software allows you to release cash advances, so your employees can start tracking receipts against the advances. Any unclaimed amount can automatically be deducted from payroll.
Configurable workflows
Set automatic approvals or custom approval workflows
HireChamps expense software can be configured to have expenses auto-approved for the pre-allocated spend limits. For every other expense, you can customize the approval workflows based on the amount spent or based on geography, department, or band of employees.
Inbox
Inbox: One place to track all expenses
All your employees and managers can keep track of pending expense requests in one place - The Inbox. The innovative feature from HireChamps helps you track all your actions, so you don't miss them.